Business Process Analyst

The current vacancy is in the Assessor's Office.  

The eligible list established from this recruitment maybe be used to fill future vacancies as they arise.

Under general direction, this position works to elicit and document business, organizational systems and/or operational requirements for the purpose of developing and/or recommending effective business solutions for assigned department(s). Incumbents in this classification will be expected to attain an in-depth understanding of the business needs and functions of department customers. The incumbent serves in a facilitator and liaison capacity to combine business expertise with information technology and assists in managing system enhancements, modifications, upgrades, and/or other department-wide changes.

Receives general direction from higher level management staff in coordination with related technology implementation steering committee(s).  May exercise technical and functional supervision over project teams.

Duties may include, but are not limited to, the following:

• Consult with functional unit management and personnel to identify, define and document business needs and objectives, current operational procedures, problems, and input and output requirements;
• Define and conduct best-practice studies by researching and benchmarking other departments and/or agencies. Evaluate existing County business process models to identify potential areas for automation and streamlining.
• Identify ways to more effectively utilize County resources, and eliminate waste and duplication. Seek ways to continuously improve the policies, procedures, definitions, and standards to enhance the delivery and security of County services.
• Conduct studies of departmental operations and management systems through analysis of organizational structure, information flow, records management, work methods, job descriptions, staffing patterns and functions, and by conducting gap/fit analyses; participate in discussions of departmental goals and objectives with senior management.
• Design and develop solution testing plans, strategies and quality management tools to ensure appropriate results prior to final implementation; review solution defects and makes strategy adjustments as needed; plan implementation timeline.
• As a member of a cross-functional team, lead, conduct, and participate in the collection, identification, analysis, and validation of business cycle information, including key performance indicators; ensure the correct selection, analysis and interpretation of data and the identification of business trends.
• Direct, plan, develop, and write formal documentation of business and functional specifications, describing customer business requirements; develop departmental forms, templates, documentation, and marketing and media support for employees, managers, and citizens.
• Analyze labor relations proposals during the County’s negotiation process and state and federal legislation to evaluate the ability to implement needed system changes; design alternative, comparable counter-proposals needed for system compatibility.
• Conduct detailed analytic and data-based studies of departmental business functionality, including financial, program, and/or operational activities using explanatory and predictive modeling methods; develop business scenarios, options, priorities and alternatives; prepare cost and revenue projections.
• Design, implement, and maintain system set-up tables and parameters to ensure compliance with state and federal requirements; interpret and analyze new or updated regulations to identify needed system changes.
• Confer with hardware and software vendors; assist with the evaluation and selection of hardware and software applications.
• Identify, formulate and implement business rules, quality standards, policies and procedures; design and implement automated processes; create and generate reports and statistics to meet user and program requirements; interface with other departments, jurisdictions and users on regulations and reporting requests.
• Prepare complex analytical reports outlining study findings as well as process improvement solutions and analyses; develop cost allocations and indirect cost rate proposals based on third-party payer and/or other requirements.
• Prepare and present a variety of financial, statistical, and narrative documents, including charts, tables, and other visual data tools; prepares and answers correspondence and questionnaires; make graphic and oral presentations to individuals and groups.
• Develop as-is and to-be flow diagrams to document current and future processes; design complex data tools and system queries; assist in the development of departmental business systems security programs and processes.
• Develop training materials and provide training to system users regarding new or modified business systems.
• Communicate with customers and community organizations by making presentations, hosting clarifying meetings and training sessions, and providing other forms of written, oral, and multi-media communication; conduct presentations to executive and senior staff, Board of Supervisors, external public and private sector organizations and media outlets.
• Serve as business process resource on all matters involving the support, maintenance, enhancement, and upgrade of the County’s integrated enterprise systems; provide functional support, analysis, and design specifications, as needed, to programming staff.
• Ensure that the necessary plans and resources exist to smoothly transition current business processes into the newly automated or updated solutions.
• Participate in special projects as required.
• Keep up-to-date on business functional areas. 

It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.

Experience: Three years of increasingly responsible experience conducting professional, quantitative analysis of financial, programmatic, and/or operational business data utilizing business analytics methodologies, as well as developing and presenting process improvement recommendations.

Training: Equivalent to a Bachelor’s degree in Management Information Systems, Business Administration, Public Administration, Business Analytics, Accounting, Finance, Human Resources, Computer Science, Office Automation, or a field closely related to the functional area of assignment.

License or Certificate:
May need to possess a valid driver’s license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required.

NOTE:  Relevant, equivalent experience (performing the same or similar job requiring similar knowledge, skills, and abilities) may be substituted for the required education as determined by the Human Resources Department.

NOTE:  Applicants receiving their degree outside the United States must submit proof of accreditation by a recognized evaluation agency.

Knowledge of: 

• Principles and practices of project management on large business implementation or change management projects. 
• Principles and practices of business and systems analysis including planning and monitoring, requirements management and communication, requirements analysis, and solution assessment and validation.
• Research methods and procedures. 
• Principles and methods of communicating information through written and oral reports and presentations. 
• Theories, principles, and methods related to the business process life cycle including the identification of key performance indicators, quantitative data analytics techniques and procedures associated with research, collection, compilation, statistical evaluation, and modeling of data.
• Methods of long-term strategic management and technical planning. 
• Business class and process modeling, using case analysis, and functional story boards. 
• Laws and regulations pertaining to area of assignment. 
• Business and financial best-practices; methods of developing project documentation and business process specifications. 
• Methods, metrics, tools and techniques of business process reengineering; procedures and methods for testing business functions. 
• Standard techniques for identifying and defining logical relationships among data, processes or events. 
• Use of various diagrams, including case, sequence, class, collaboration, state chart, activity and implementation diagrams. 
• Team dynamics, team building and leadership. 
• Principles of public administration, organization and management, business administration, marketing, and business information systems and practices. 
• Application software including presentation, statistical, spreadsheet, project management, and word processing applications; business systems applications in finance, materials management (logistics) and/or human resources; principles and techniques of software and systems quality assurance and control. 
• Quality assurance procedures and techniques. 
• Principles and practices of technical problem solving.

Ability to:

• Analyze, evaluate and integrate business and/or systems processes and procedures in order to improve current practices; develop effective solutions for complex issues; develop a solid understanding of departmental business processes and technology requirements. 
• Analyze business data in order to identify trends, resolve problems, and recommend potential areas of process improvement based on departmental goals and objectives. 
• Work with users/customers to define, analyze and document system and user requirements and translate them into functional system design specifications that can be successfully executed. 
• Manage large and/or multi-faceted projects of moderate to high complexity. 
• Administer countywide client server applications; employ appropriate operating systems management.
• Adapt quickly to changes in policies, procedures, assignments and work locations; perform well under pressure.
• Recognize problems, develop recommendations and solutions, and oversee corrections.
• Analyze facts and exercise independent judgment and discretion in establishing, applying and interpreting policies and procedures.
• Develop flow charts, data flow diagrams, and fishbone diagrams.
• Translate technical information into non-technical terms. 
• Interpret technical concepts and develop and present information clearly and concisely, both orally and in writing for a wide variety of audiences.
• Coordinate and manage large groups of people from various business units or departments in the development of change management and business re-engineering projects.
• Supervise, coach and mentor professional and technical staff.
• Manage multiple tasks, develop effective schedules and work effectively in a diversified team environment; guide and support project team members, business managers, and staff; use appropriate style and approach to ensure team cohesiveness and cooperation. 
• Establish and maintain cooperative working relationships with those contacted in the course of work.

Training & Experience Rating (100%)

Based upon responses to the supplemental questionnaire, the applicant’s education, training and experience will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the eligible list.

Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination, which may include a drug screening and possibly a psychological evaluation, sign a constitutional oath and submit proof of U.S. citizenship or legal right to remain and work in the U.S.  For some positions, applicants may also be required to submit proof of age, undergo a background investigation and/or be bonded.

All new permanent employees, with the exception of sworn law enforcement and those in management and confidential groups, shall be required to join the employee organization or pay an 'Agency Fee' as a condition of employment.

The eligible list(s) resulting from this recruitment may be certified as a substitute list for a substantially similar classification.  For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here.

Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race, color, ancestry, religion, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including pregnancy, childbirth and related medical conditions), or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

The following information represents benefits currently available to permanent Placer County employees and may be subject to change.  It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department.

Click here to view benefits for Management bargaining unit

5/15/18       Minimum Qualifications Screening (tentative)

5/17/18       Training and Experience Rating (tentative)

5/21/18        Establish Eligible List (tentative)