Fiscal/Administrative Officer

The Department of Emergency Services & Public Protection is recruiting for a Fiscal Administrative Officer in Middletown, CT.  This is a full time, 40 hour per week position, Monday-Friday schedule.  This Fiscal Administrative Officer will be responsible for assisting the CFO with agency budget preparation by compiling & consolidating data, projecting expenditures; prepare budget status reports and CFSR; maintain budget control by reviewing and authorizing expenditures; review & provide budget coding to Divisional Liaisons; Supervise and mentor agency employees; Assist the CFO in the implementation of Core-CT/STARs automation processes; Track/monitor the use of vehicles assigned to DESPP civilian employees and prepares reports; assist in processing employee reimbursements; assist the CFO in implementing Agency, State and Federal Policies and procedures; Core-CT Security Liaison-provide agency users' assistance with password resets, maintain permission controls, schedule training.

In order to be considered for this job opening, you must be a current state employee, who has permanent state status and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application. 

Candidate selected for interview must provide the following at the time of interview:

- Two (2) most recent performance evaluations                                                  

- Completed CT-HR-13

Click here CT-HR-13 to complete the Criminal Convictions addendum.  The CT-HR-13 can also be found on the DAS website http://portal.ct.gov/das by typing in “CT-HR-13” into the “Search Department of Administrative Services” search field.  Candidates who have been selected for employment with the Department of Emergency Services & Public Protection are subject to a detailed background investigation, including a fingerprint supported state and federal criminal history records check along with reference checks. Selection for employment is contingent upon satisfactory completion of the background investigation. 

For questions concerning this job opportunity, please contact Lucy Manente within the Department of Emergency Services and Public Protection Human Resources office at Lucy.Manente@ct.gov.

Failure to provide the required documents listed above or submit your application accurately and on time, will eliminate you from the recruitment process.

In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.

Performs a variety of professional fiscal and administrative functions; assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures; maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments; prepares budget reports; prepares various financial statements and statistical or narrative fiscal/administrative reports; assists in planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial records, reports and analyses; prepares or reviews grant budgets and other fiscal portions of grant applications; provides technical assistance to grantees regarding accounting procedures; reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements; exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping; performs technical purchasing tasks such as soliciting bids and recommending contract awards; assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures; acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies; may supervise support services such as stores, inventory, mailroom, security or maintenance; may perform human resource tasks such as conducting screening interviews and job audits; performs related duties as required.

Knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of grants and contracts preparation and administration; knowledge of purchasing principles and procedures; some knowledge of human resources and payroll practices and procedures; interpersonal skills; oral and written communication skills; ability to prepare and analyze financial documents and reports; ability to interpret and apply statutes, regulations and administrative policies; ability to utilize EDP systems for financial management.

Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, human resources, payroll, purchasing) at least one of which must be an accounting or budgeting function.*

Two (2) years of the General Experience must have been at the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, human resources, purchasing or related fiscal administration functions. Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.

1. College training may be substituted for the General Experience on the basis of fifteen (l5) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

2. A Master's degree in public administration, business administration or accounting may be substituted for one (l) year of the Special Experience.

3. For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.

4. For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.

*Descriptions of these fiscal/administrative functions are attached

Bachelor of Science Degree; Proficient in Accounting Policies and Procedures; Proficient in Budgeting process; Proficient with Microsoft office and Excel; Proficient with CORE-CT financial system and STARS reporting; Must be self-directed, task and goal oriented; Must demonstrate ability to prioritize multiple demands; Ability to work both independently and with a team; Strong communication skills.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.