Western Connecticut State University
Recruitment #180418-3591CL-001
Location |
Danbury, CT
|
---|---|
Date Opened | 4/18/2018 09:00:00 AM |
Salary | $53,935 - $69,795/year |
Job Type | Open to the Public |
Close Date | 5/1/2018 11:59:00 PM |
Performs the most complex office administrative duties as described in the following areas:
1. TYPING: Using a personal computer or other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; proofreads for content; edits using knowledge of grammar, punctuation and spelling.
2. FILING: Designs office filing systems; organizes and maintains files (including confidential files); maintains, updates and reviews references materials and manuals.
3. CORRESPONDENCE: Composes complex letters and/or memoranda, etc. (e.g. explaining department practices and/or policies) for own or manager's signature.
4. REPORT WRITING: Researches and assembles information from a variety of sources and prepares statistical and/or narrative reports; analyzes information and may make recommendations.
5. INTERPERSONAL: Acts for manager by interpreting established policies and procedures, etc.; troubleshoots by relieving manager of as much administrative detail as possible; acts for and regularly makes decisions in manager's absence (within prescribed limits of authority).
6. PROCESSING: Screens letters, memos, reports and other materials to determine action required; may make recommendations to supervisor.
7. PERSONAL SECRETARY: Arranges and coordinates meetings (including space and equipment); researches, assembles and coordinates meeting materials (e.g. charts, graphs, reports); writes minutes of meetings, lectures, conferences, etc. from rough draft; takes notes using shorthand, speedwriting or machine transcription; prepares expense accounts; makes travel arrangements.
8. OFFICE MANAGEMENT: Authorizes purchases and payments (within prescribed limits of authority); develops input and prepares documentation for office and/or department budget; coordinates budget control and monitoring; develops office and/or department procedural manuals; assists in interviewing and hiring office support staff; trains office support staff; may supervise office support staff; performs related duties as required.
Duties include, but are not limited to: comprehensive administrative support, which includes master scheduling for career events and student coaching/training, assisting with all aspects of events administrative/ management support to include major career fairs, maintaining customer relationship software and databases for students and employers, administrative support to experiential education and campus recruiting programs, serving as central point of contact for employers who wish to interact with staff and career services technology, assist with tracking budgets/revenue and initiating purchase requests, oversight of student employee tasking and approval of time sheets, marketing support to career–related events, collecting money and tracking payment for events, processing incoming/outgoing mail and centralized email, answer/screen phone calls, word and spread-sheet processing, filing, correspondence initiation and coordination, early troubleshooting particularly with/for students in need, arranging for and coordination of meetings, orders and maintains office supplies and equipment.
Robust use of career-software, related online and technological resources, and other capabilities used to support career programs is required. Experience with the Microsoft Office, Outlook, Word, Excel, PowerPoint is required.
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.