Recruitment #180413-6976CL-001
Location |
Stamford, CT
|
---|---|
Date Opened | 4/18/2018 12:00:00 AM |
Salary | $42,684* - $56,009/year (*New State employees) |
Job Type | Open to the Public |
Close Date | 5/1/2018 11:59:00 PM |
The Department of Mental Health and Addiction Services, Southwest Connecticut Mental Health System seeks qualified individuals for the position of Secretary 1 in Administration. Location: Franklin S. Dubois (FSD) Center, 780 Summer Street, Stamford, CT, 06902. 8:00 a.m. - 4:30 p.m., full time, 40 hours per week, Monday through Friday.
This position will provide secretarial support for the facility site director as well as reception coverage.
Please be sure to upload a copy of your resume with your application. You will be unable to make revisions once you submit your application into the JobAps system. NOTE: In order to upload documents you must ensure that your internet browser's 'pop-up' blocker is off. Failure to do so may prevent you from being able to upload documentation into JobAps.
Questions about these required documents should be directed to Arnetia Douglas, DMHAS HR, 860-262-6769 or MHA-DMHAS-Recruitment@ct.gov.
Incumbents perform a variety of secretarial duties as illustrated in the following areas:
1. TYPING: Using a personal computer or other electronic equipment formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; proofreads for content; edits using knowledge of grammar, punctuation and spelling.
2. FILING: Designs office filing systems; organizes and maintains files (including confidential files); maintains, updates and reviews reference materials and manuals.
3. CORRESPONDENCE: Composes routine letters/memoranda, etc. (e.g. standard replies and acknowledgement letters) for supervisor's signature.
4. REPORT WRITING: Compiles information from standard sources and prepares data reports (e.g. number of forms processed during the month).
5. INTERPERSONAL: Greets and directs visitors; answers phones and takes messages; answers questions requiring knowledge of terminology, organization, supervisor's responsibilities, etc. (e.g. appropriate referrals, general purpose of the unit).
6. PROCESSING: Scans correspondence; pulls and attaches related materials; reviews, routes and prioritizes mail.
7. PERSONAL SECRETARY: Arranges and coordinates meetings (including space and equipment); writes minutes of meetings, lectures, conferences, etc. from rough draft; takes notes using shorthand, speedwriting or machine transcription prepares expense accounts; makes travel arrangements.
8. OFFICE MANAGEMENT: Maintains an inventory of supplies and equipment; orders supplies when necessary; completes, processes and maintains paperwork for purchasing (e.g. orders, requisitions, invoices, etc.); maintains time and attendance records; performs related duties as required.
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.