Payroll Officer 1

Within the Department of Public Health, Human Resources Section, this Payroll Officer 1 position will be accountable for all payroll operations for DPH, consisting of over 700 employees, including supervision of one Payroll Clerk. Responsibilities will include preparing and maintaining payrolls, including more complex aspects, and will also include auditing time and attendance records, and monitoring and reviewing for overtime and comp time.

In a State agency, facility or institution, this class is accountable for supervising a small payroll operation or assisting in supervising a moderate to large size payroll operation.

Schedules, assigns, oversees and reviews work of staff; provides staff training and assistance; conducts performance evaluations; determines priorities and plans unit work; establishes and maintains unit procedures; develops or makes recommendations on development of policies and standards; acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; prepares reports and correspondence; reviews accuracy of payroll including shift differential payments, annual increases, collective bargaining increases, retirement calculations, workers compensation benefits and revisions for attachments; prepares or closely supervises more complex portions of a payroll such as retroactive payments or garnishments; supervises reconciliation of payroll deductions and coding of payroll expenditures; supervises maintenance of time records including issuing semi-annual leave balances; supervises control and distribution of paychecks; answers employees questions relating to payroll; may compile payroll expenditure data for budget preparation; may provide information and process paperwork regarding employee fringe benefits; performs related duties as required.

Considerable knowledge of relevant agency policies and procedures; considerable knowledge of and ability to apply relevant state and federal laws, statutes and regulations; knowledge of and ability to apply state payroll policies and procedures; knowledge of uses of office machinery used in accounting work; some knowledge of governmental accounting as it applies to payroll; considerable skill in performing arithmetical computations; interpersonal skills; oral communication skills; supervisory ability.

Five (5) years of experience in complex clerical work in accounting or payroll.

Two (2) years of the General Experience must have had payroll preparation as the principal responsibility at the level of Payroll Clerk.

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

• Current experience using a computerized payroll system (such as CORE-CT) to manage payroll and benefits activity, including complex reporting;
• Experience interpreting and applying the following for the purpose of payroll administration: policies, procedures, and collective bargaining agreements;
• Experience auditing payroll records, and recommending and/or taking corrective action;
• Experience communicating non-routine payroll information to employees, both one-on-one and broadly distributed communication;
• Experience providing training and instruction in one or more aspects of payroll administration.   

Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

The Department of Public Health aims to provide equal opportunity in all aspects of employment and advancement, fostering an environment committed to supporting individuals in all protected classes. If you require an aid/accommodation to participate fully and fairly, please contact the DPH Human Resources Office at (860) 509-7177.