County of Alameda

DESCRIPTION

Under general direction, to plan, organize, and direct the budget and financial operations and services for the Health Care Services Agency; to lead efforts to obtain and retain funding for Agency programs, including revenue enhancement activities; to serve as a strategic business partner to internal and external constituents; to manage/direct a division of fiscal and administrative professional and paraprofessional staff; to do other related work as required.


DISTINGUISHING FEATURES

This single class position is distinguished by its responsibility for the administration and management of fiscal operations and related administrative functions of the Health Care Services Agency. The incumbent oversees all aspects of the Agency’s financial operations which include: accounting, contracts administration, claims, and revenue generating operations. The Financial Services Director, HCSA reports to the Agency Director and is distinguished from the Administrative/Finance Services Manager by its responsibility for the direction and oversight of fiscal operations for the entire agency whereas the Administrative/Finance Services Manager is a second-level manager, directs and oversees both administrative and financial services at an agency level or for a large county department with complex, multiple funding sources and contracting and reporting activities.

EXAMPLES OF DUTIES

NOTE: The following are some of the duties performed by employees in this classification. However, the employee may perform other related duties at an equivalent level.

1. Administers the Agency’s financial operations, budget, accounting, contracts administration, and revenue generation activities.

2. Oversees the coordination of the development and implementation of financial goals, objectives, policies, procedures, and priorities for the Agency.

3. Reviews and makes recommendations on budget policies and fiscal control activities; gathers and analyzes data and statistics such as operational costs; prepares financial statements, reports, summaries, charts, and related materials for management use, and prepares fiscal and statistical data for reports to various agencies.

4. Manages the preparation of all intra-Agency and departmental program budgets; reviews, analyzes and recommends priorities and alternatives for budget requests.

5. Directs the budgetary and fiscal control programs and the preparation of the Agency budget.

6. Works closely with departmental finance liaisons to streamline financial reporting and create consistent fiscal and accounting practices and procedures.

7. Monitors all Agency fiscal policies and practices to ensure compliance with federal, state, and local regulations and legislation.

8. Participates as a member of the Agency’s executive team and works as a liaison with other County departments, contractors/providers, and community based organizations, and other key stakeholders.

9. Supervises staff through subordinate staff that is responsible for contract negotiations and compliance monitoring; reviews RFP's and coordinates bid evaluation and award process with appropriate county agencies; coordinates maintenance of appropriate record-keeping documents for contracts and grants.

MINIMUM QUALIFICATIONS

Education

Possession of a Bachelor’s degree from an accredited college or university in accounting, finance, business or public administration, or a closely related field. A Master’s degree is desirable. (Additional experience as listed in pattern II may be substituted for the Bachelor’s degree requirement on a year-for-year basis.)

AND EITHER I
Experience

The equivalent of two years as an Administrative/Financial Services Manager in Alameda County classified service (non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts.)


OR II
Experience

The equivalent of four years of full time and progressively responsible experience in a management capacity which included a combination of direct experience in fiscal and budgetary oversight, contracts administration, accounting, and revenue generation. At least two years of the required experience must include the supervision of professional and paraprofessional staff.

OR III

Experience

A combination of training, education and experience that is equivalent to one of the patterns listed above that will provide the required knowledge and abilities.

NOTE: The Civil Service Commission may modify the above minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification.

Knowledge of:

• The principles and methods of budget preparation, accounting, including line item budgeting, systems and current trends in health or welfare fiscal operations, including legislation and state memoranda influencing state to county allocation formulas.
• Public administration principles and practices, including strategic planning, fiscal administration and control, and administrative organization
• Federal, state, and County laws
• Management principles and practices including employee supervision.
• Practices and techniques of financial analysis.
• Computer applications related to financial analysis and accounting.

Ability to:

• Provide leadership to the planning, organization and direction of the budgeting process of the Agency.
• Plan, supervise, review and evaluate the work of others either directly or through subordinate supervision.
• Represent the department and the County in meetings with others.
• Write and speak effectively, including the ability to write complex technical reports and conduct effective meetings.
• Direct technical accounting functions within a large department.
• Perform cost/benefit analyses.
• Research, compile and summarize varied information, evaluate alternatives and reach sound conclusions.

CLASS SPEC HISTORY

New spec 0225.doc
RE:cs 10/1/10
CSC Date: 10/20/10
RY:cs Revised 1.9.12
CSC Date: 1/25/12
MH:cs Revised 3/13/14
CSC Meeting: 3/19/14

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• Accidental Death and Dismemberment Insurance 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Catastrophic Sick Leave
• Group Auto/Home Insurance
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.